Your subcontractors run your sites. Their documents run quiet until they expire.
Subcontractor and material spend runs 60 to 80% of your project cost. Compliance documents, frame agreement escalation clauses, and material price drift are where the margin leaks. ProcuHelp is the firm-wide procurement layer that integrates read-only with your ERP, reads your contracts with AI, and keeps every subcontractor’s certificates current before an inspector asks.
If any of this sounds familiar, this page is for you.
A composite of patterns we hear from procurement, finance, and operations leaders at general contractors, specialist trades, and installation firms. Not direct quotes from any single customer.
Your costs rose faster than your bid prices.
Independent industry data from construction analysts, contractor associations, and government producer price indices. The pattern is consistent: material prices outpace what you can pass through.
Your vendor base, ranked by what could halt a site
Every vendor carries a criticality flag (Critical, High, Medium, Low), an automatic risk score across five dimensions, and a documents dossier with expiry tracking. For a construction firm, your subcontractors, material suppliers, and equipment hire vendors all live in the same vendor base, with the same scoring applied.
A typical 90 days at a mid-sized contractor.
Construction margin loss is rarely one big event. It bleeds. Here is a composite of what the platform catches over a normal quarter at a customer running about €8M in annual subcontractor and material spend across 180 vendors.
Seven catches. Two anomalies recovered to cash. One rebate claimed. One escalation negotiated early. One specialist trade tendered.
Four jobs your team finally gets time for.
Each of these is a real workflow inside the product today, built on the actual data models, anomaly types, document categories, and sourcing patterns you would use from week one.
Subcontractor compliance, before the inspector asks
Each vendor has a documents dossier with a category, expiry date, reminder window, and review state (verified / needs update / rejected). Document categories are flexible so you track what your business actually needs: safety certificates, insurance, trade licenses, registrations, signed master agreements. Reminders fire to the relationship owner 60 and 30 days before expiry. Renewals come back through the vendor portal, not through email chains. Subcontractors upload directly; you mark verified.
Map the vendor base, flag what could halt a site
Vendors sync from your ERP in week one. Each one carries a criticality flag (Critical / High / Medium / Low) and an automatic risk score across five dimensions: contract governance, contract currency, spend concentration, invoice accuracy, and billing consistency. Each score rolls up to a risk tier (healthy / attention / at-risk) and produces a list of improvement actions. Most contractors discover five to twelve Critical vendors they hadn’t formally classified, mostly specialist trades and key material suppliers.
Frame agreements read by AI, owned by humans
Upload your existing supply and frame agreements. AI extracts the structured terms into contract lines: base prices, indexation clauses, CPI-linked escalators, volume tiers, rebate triggers, notice periods, renewal terms. Each contract gets an AI risk level (low / medium / high) that surfaces clauses worth attention. Renewal reminders fire on notice dates, not just end dates. When invoices arrive, variance is connected back to the right contract line, so the escalation that just retriggered shows up in the anomaly inbox.
Mini-tenders for trades without the Excel sheet of seven formats
The built-in RFP module supports the full sourcing event: brief, sections, weighted scoring criteria, supplier invitations via magic-link portal, clarification Q&A, evaluator workflow with optional blind mode, and award. The category enum supports Subcontracting & Outsourcing, Raw Materials & Components, and other construction-relevant categories. AI assists drafting the brief from a prior scope or template. Submissions come back in a single comparable format with currency normalisation, so the evaluator grid is apples-to-apples instead of seven different formats.
Stop discovering escalation clauses in the invoices.
Bring your ERP, your frame agreements, and your subcontractor list. We’ll show you what a clean vendor register, a current compliance dossier, and a working anomaly inbox look like at your scale.