Cleaning, security, HVAC, elevators, waste. Every one a contract. Every contract a price escalator.
A typical FM portfolio runs on 40 to 80 recurring service contracts. Each has an indexation clause, a notice period, and a rate someone negotiated two years ago and never re-read. ProcuHelp is the firm-wide procurement layer that reads every contract with AI, tracks every obligation, and warns you before the notice window closes.
A typical FM contract portfolio, rendered honestly.
A composite of what a mid-sized in-house FM team looks at across their buildings. Not a real customer. The categories are typical; the escalation and renewal patterns are what industry data on FM contracts consistently shows.
Contract drift is the industry standard, not the exception.
Independent industry data from property management associations, contract lifecycle research, and enterprise procurement audits. The numbers converge across sources.
Every renewal, notice window, and obligation on a single calendar.
Contract renewals, notice deadlines, document expirations, license renewals, vendor reviews, and tasks live on one calendar view. Filter by source. Sync it to Google or Outlook so it’s in your personal calendar too.
Ask your contracts the questions you didn’t have time to ask before.
Every uploaded contract is read by AI, split into embedded chunks with page numbers, and made searchable through a chat interface. Ask a question, get an answer with the exact clause and page it came from. Underneath, every obligation the AI extracts (SLAs, deliverables, notice windows, indexation triggers) is tracked with owner and due date.
Contract intelligence is the lead, not the whole product.
Three more capabilities that matter for FM procurement. Briefer here because you’re not buying us for these specifically, but they’re part of the platform from week one.
Vendor risk scoring, every vendor
Every vendor in your ERP gets a criticality flag (Critical, High, Medium, Low) and an automatic risk score across five dimensions. For a specialist elevator maintenance firm you’d rather not replace, this surfaces early if they start missing SLAs or drifting on invoices.
Spend visibility on every FM invoice
ERP integration syncs vendor invoices read-only. The anomaly engine catches price drift, contract overspend, invoice amount variance, and duplicate invoicing across 24 alert types. FM spend leakage tends to hide in exactly these categories.
Re-tender the portfolio, every 3-5 years
The RFP module handles the full sourcing event: brief, weighted scoring, supplier portal with magic-link, evaluator workflow with optional blind mode, and award. When it’s time to re-tender cleaning or security, you’re running structured, not in email chains and spreadsheets.
Stop finding out the notice window closed from the vendor.
Bring your ERP, your recurring service contracts, and your compliance documents. We’ll show you what a queryable contract library, a working renewal calendar, and a live obligations tracker look like at your portfolio.