For professional services that take procurement seriously.
Consulting firms, agencies, accounting practices, and law firms run lean. Margins live and die on whether you actually know what you’re spending and on what. ProcuHelp gives a firm one place to manage license sprawl, subcontractor agreements, recurring vendor relationships, and the contracts under all of it.
Procurement in PS firms is its own beast
The procurement pain in a professional services firm doesn’t look like procurement pain in manufacturing. There’s no central buying function with a multi-million euro budget. There are twelve different partners signing five-figure SaaS deals, three project leads quietly hiring contractors, and a finance team trying to reconcile it all at month-end.
The contracts that matter are individually small but collectively enormous. The vendors that matter are easy to lose track of because nobody owns the relationship end-to-end. And every renewal that auto-renews because somebody forgot is margin you can’t bill back.
ProcuHelp puts the whole thing in one place. Vendors, contracts, the recurring SaaS portfolio, the project-specific subcontractor agreements, the spend coming through your ERP. One owner per record, renewal dates surfaced before they auto-fire, and a queue for new purchase requests instead of three Slack channels.
Your firm’s vendor portfolio, all in one place
SaaS subscriptions, subcontractor agreements, professional insurance, office lease, the recurring stack. Each contract has an owner, a renewal date, and a value. Filter by category, search by vendor, click anything to see the agreement.
The four most expensive habits, replaced
Each card pairs the pattern we hear most often from firms with how the platform handles it. None of this is magic; it’s just one system instead of seven.
Every vendor gets one record with an owner, a contract, a renewal date, and the spend flowing through your ERP. SaaS shadow stops being shadow when every charge gets matched to a known supplier or flagged for review.
Every contract carries a renewal date, a notice period, and an owner. Reminders fire at the configurable window before the notice deadline. By the time auto-renewal triggers, you’ve already decided what to do.
A project lead requests a contractor through one form. The agreement, NDA, and rate card land in a queue with the right approver. The contractor is in the system before they start work, not after they invoice.
Invoices sync from your ERP, get matched to the contract that authorised them, and roll up by category and team. You can see your delivery cost base at a glance, not just your revenue.
When a firm rolls out ProcuHelp, these go first
The pattern is the same across most firms we talk to. These three projects pay back quickly because the underlying problem already exists; it just hasn’t had a home until now.
A full inventory of what we’re actually paying for
A workflow for the last-minute subcontractor hire
No more “found out from the invoice” renewals
Where PS firms start
Contracts
Every agreement in one place, with renewal calendar, key terms extracted by AI, and an owner per record.
Explore contractsVendor management
One record per supplier, tied to contracts, spend, and the contact who owns the relationship.
Explore vendorsSpend
ERP invoices matched to contracts. Dark spend surfaced. Anomalies flagged before they compound.
Explore spendPurchase requests
A queue for new spend with the right approver, the right context, and the right paper trail.
Explore requestsSee it on your firm’s data
Book a 30-minute call. We’ll set up a tenant for your firm, walk through how onboarding looks for a typical PS portfolio, and answer specific questions your finance team has.