Your contract portfolio, paying attention to itself.
Drop in a PDF and ProcuHelp pulls out the parties, value, term, and renewal clause. Sign through DocuSign. Track every renewal date across the portfolio. Match invoices from your ERP back to the contract so you know how much of the committed value you have actually spent. One place for the whole portfolio, working as one system.
A folder is not a system
Most contracts live in a shared drive somewhere. The PDFs are there, technically, but nobody knows what the auto-renewal date is on the SaaS subscription that signed two years ago, what the notice period is on the cleaning contract that has been quietly running since before the last reorganisation, or whether the value of the consulting agreement has already been spent or is still mostly available.
This is the state of contract management at most companies. The documents exist. The structured information doesn’t.
ProcuHelp turns every contract into a record. The PDF is still there, but next to it sits the parties, the value, the term, the renewal clause, the documents attached, and a running tally of how much of the contract value has actually been invoiced against. The portfolio knows what is renewing in 60 days. The detail page shows you whether the contract is 30% spent or 110% over.
Four capabilities, one system
Most contract platforms do one of these reasonably well. The point of ProcuHelp is that the four reinforce each other. A contract uploaded is a contract extracted is a contract tracked is a contract you can see the actual spend against.
The portfolio view
Every active contract across the company, in one place. Sort by renewal date, exposure, or supplier. Filter by category, by owner, by status. The whole portfolio fits on one screen.
AI extraction on upload
Drop a contract PDF in. ProcuHelp uses Mistral to pull out the parties, the value, the term, the renewal clause, the notice period. Verify, edit if needed, save. The structured record exists by the time you close the page.
Renewals that come to you
Every contract has its notice period and renewal date stored as structured fields. ProcuHelp surfaces what is renewing in the next 30, 60, or 90 days. Nothing auto-renews because you forgot.
Spend matched to the contract
Invoices flow in from your ERP and ProcuHelp matches them back to the contract they belong to. You see the running total, the percentage spent, whether you are pacing on, under, or over. The contract becomes a budget you can watch.
Where this actually pays off
The notice you didn’t miss
A 12-month SaaS contract has a 60-day notice period. Without tracking, the notice window quietly passes and the contract rolls over for another year. With ProcuHelp, the renewal pipeline surfaces it 90 days out, the notice deadline is highlighted, and the right person gets a nudge.
You renew the ones you want, renegotiate the ones you don’t.
Migrating the portfolio in
Most companies starting with ProcuHelp have a backlog of existing contracts sitting in shared drives. Uploading them is the first big task. AI extraction means each PDF becomes a structured record on the way in, rather than a manual data entry job spanning weeks.
A portfolio of 140 contracts gets onto the platform in days, not months.
Watching the budget against reality
A €120,000 annual contract signed in January. By October, your finance team wants to know if you are about to blow through the cap. ProcuHelp pulls invoices from your ERP, matches them to the contract, and shows the running total on the contract’s detail page.
The budget conversation has actual numbers behind it, not estimates.
Contracts connect to the rest of the platform
Where the invoices come from
Spend matching pulls invoices from your ERP and maps them back to contracts. The contract page shows the running total. The spend page shows it from the other direction.
Read more Vendor managementContracts attached
Every contract lives on a vendor profile. The vendor health score reflects contract exposure, expiring documents, and renewal proximity.
Read more SavingsRenewals as opportunities
A surfaced renewal is a chance to renegotiate. Savings tracks the outcome of those negotiations and rolls it into your annual savings number.
Read moreBring your contracts into the system
Upload a couple of contracts during the demo. We’ll run the extraction live, walk through the portfolio view, and connect to your ERP so you can see the spend-matching working on real data.